Automating Row and Section Calculations in Excel: A Step-by-Step Guide

As a user of Microsoft Excel, you may have encountered situations where you need to perform calculations on rows or sections within your spreadsheet. In this article, we will explore how to automate these calculations using code.

The Scenario

Imagine that you have two sheets in your Excel file - Sheet1 and Sheet2. On Sheet1, there is a button that runs code to copy the correct information from Sheet1 to Sheet2. For each row where Column D and Column F are not blank, we need to calculate the value of Column G by multiplying Row Number with Column F. Additionally, for each section where Column A:B are not blank and Column D:F are blank, we need to sum up all rows below in Column G until the next row where Column A:B are not blank and Column D:F are blank.

The Total Calculation

Once we have calculated the values for each row and section, we need to calculate the total. For each row where Column B equals 'TOTAL' and Column D & E are blank, we need to sum up each section total. Then, we need to subtotal each section and create a grand total at the end.

Download the GrandTotal for Windows

To get started with this tutorial, you can download the sample file attached to this post. Please note that the previous sample I sent was not functioning properly, so I have provided a new one that should work correctly.

Step-by-Step Instructions

1. Open your Excel file and navigate to Sheet1.

2. Create a button on Sheet1 that runs code to copy the correct information from Sheet1 to Sheet2.

3. In Column G, use the following formula to calculate the value for each row: `=D*F` if Columns D and F are not blank.

4. For each section where Column A:B are not blank and Column D:F are blank, use the following formula to sum up all rows below in Column G until the next row where Column A:B are not blank and Column D:F are blank: `=SUM(G2:G)`.

5. Calculate the total by using the following formula for each row where Column B equals 'TOTAL' and Column D & E are blank: `=SUM(section_total)`.

6. Subtotal each section by summing up all rows within that section.

7. Finally, create a grand total at the end of the sheet.

By following these steps, you should be able to automate your row and section calculations in Excel using code.

In this article, we have explored how to automate row and section calculations in Excel using code. By creating a button on Sheet1 that runs code to copy the correct information from Sheet1 to Sheet2, we can easily perform calculations on rows or sections within our spreadsheet. With these steps, you should be able to create a grand total for your windows download.

GrandTotal for windows download